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Bylaws
Rochester Century High School Parent Booster Club Bylaws

BY-LAWS
Rochester Century High School Parent Booster Club
2525 Viola Road NE, Rochester, Minnesota 55906
A NON-PROFIT CORPORATION

Article I—
The organization shall be a non-profit body chartered in the State of Minnesota, with the name Rochester Century High School Parent Booster Club
hereinafter called the CHS Booster Club.

Article II—Purpose
The CHS Booster Club shall be organized and operated to raise money to benefit our school. Money will be raised through member dues, concession sales, and sales of "Spirit wear" from our Panther School Store. Money raised will be given back to Century High School in academic, athletic and scholarship programs.

Article III—Duration
The duration of the CHS Booster Club existence shall be perpetual.

Article IV—Membership
Membership shall be available to any parent or guardian of any parent of a Rochester Century High School student who is interested. Honorary membership may be bestowed at the discretion of the Board of Directors.

Article V—Meetings of the Members
Section 1. Monthly Meeting. The regular monthly meeting of the members of the CHS Booster Club shall be held the 2nd Monday of each month at 6:30 p.m.

Section 2. Special Meetings. The President, or in his/her absence, the Vice-President, or by a majority of the Executive Board, may call special meetings of the members. Notice shall be provided by the President or Secretary five days prior to the meeting.
Section 3. Quorum. Four members shall constitute a quorum at any meeting of the members and matters shall be decided by a majority of the members present or per an electronic vote for majority decision by members.

Section 4. Place of Meetings. All meetings of members shall be held at Rochester Century High School unless otherwise designated.

Section 5. Regular meetings of the CHS Booster Club shall be held in the
months of August through June, time and date to be established by Executive Board at the first meeting of the year. A five day notice shall be given if change of date is needed.

Article VI—Board Members
Section 1. Number and Term of Office. The Board Members shall manage the business and affairs of the CHS Booster Club and shall be composed of the President, Vice President, Treasurer, Secretary, Adline Coordinator, Concession Coordinator, Membership Coordinator, Scholarship Coordinator, School Store Manager, Store Schedule Coordinator, Letter Jackets & Patches Coordinator and Volunteer Coordinator. Each Board Member shall hold office from June 1 through May 31.

Section 2. Election of the Board of Directors. The Board of Directors shall be elected at the May meeting of the members by majority vote of the members to take office effective June 1st and shall attend subsequent board meetings following their election.

Section 3. Meetings. Meeting of the Board Members may be held at any time or place upon call by the President or, in his/her absence, the Vice President, or upon the call of two members of the Board Members. Notice of the meetings shall be given in writing, by telephone, or by electronic means.

Section 4. Quorum. A quorum of the Board Members shall consist of the majority of the members thereof.

Section 5. A vacancy occurs upon the resignation or incapacity to serve of one of the Board Members. In the event of a vacancy in the office of President, the Vice President shall become President for the remainder of the term in which the vacancy occurs. Should a vacancy occur in any other office, the President shall appoint, with the approval of the Board Members, a CHS Booster Club member to assume the title and duties of the office for the remainder of the unexpired term. Such action shall be read into the minutes of the regular CHS Booster Club meeting.

Article VII Duties of Officers

  1. President: shall preside at all meetings of the CHS Booster Club, serve as ex-officio member of all committees except the nominating committee, shall be the official representative of the CHS Booster Club in all activities of Rochester Century High School, and shall perform other duties usually pertaining to the office. The President shall appoint the chair of all committees not otherwise provided for in these by-laws.

  1. Vice President: shall act as aide to the President and shall perform the duties of the President in the absence of that officer, shall oversee fundraising efforts, and shall perform such other duties as delegated by the President.

  1. Secretary: shall record and be the custodian of the minutes of all meetings of the CHS Booster Club, conduct and maintain records of CHS Booster Club correspondence, and perform such other duties as delegated by the President.

  1. Treasurer: shall be custodian of the CHS Booster Club funds. He/she shall receive all monies, pay all bills as provided for in the operating budget or approved by the Executive Board, keep all vouchers for all disbursements and income together with a correct record of same, make a financial report to the CHS Booster Club at each regular meeting, participate in the preparation of the CHS Booster Club budget, present the books for audit at the end of the term, and perform such other duties as are requested by the President.

  1. Adline Coordinator: is responsible for coordinating with the John Marshall High School Adline Coordinator and Mayo High School Adline Coordinator. The coordinators meet in August of the new school year and prepare a mailing list of at least 1000 local businesses requesting donations that will be used to print rosters and programs for the sporting events at the three local high schools. The money raised beyond the printing fees is divided equally between the schools to be used for Booster Club funding requests. The Adline Group purchases all printing materials, prepares the mailing lists of businesses, collects the donations, prepares thank you notes and oversees the printing of the rosters.

  1. Concession Coordinator: shall be responsible for concessions at CHS. Coordinator is responsible for volunteers during fall concessions and for cleaning and overall inventory/stocking and maintenance of concession areas. Concessions at CHS are during the fall and winter sports at the respective outdoor and indoor concession areas.

  1. Membership Coordinator: shall advertise membership by way of the CHS web site and by being present at CHS open houses; shall process all membership applications.

  1. Scholarship Coordinator: shall make the scholarship application available to all eligible seniors (parents must be CHS Booster Club members by a date designated by the Booster Club Board), distribute essays for scholarship applications to CHS staff to grade in a blinded fashion, and shall compile all scores, in conjunction with the student’s GPA to determine the recipients.

  1. School Store Manager: shall be in charge of product in the school store and in the Shirt Shack.Re-ordering and organizing product in store. ;Pricing product accordingly. Gathering volunteers and reporting to sceduling.Having product available during open house, schedule pickup and other non-school time events at Century

  1. Store Schedule Coordinator: receives a list of interested volunteers from the Booster Membership Coordinator. The Store Coordinator schedules all shifts in the Century School Store and maintains a list of volunteers. The Store is open Monday, Wednesday and Friday. There are three shifts in a day, 10:15-12:00, 12:00-1:45, 1:45 to 3:30.

  1. Letter Jackets & Sport Patches Coordinator: Order, stock and keep adequate inventory of letter jackets and sports patches awards. Print/stock information for parents/students regarding local embroidery and patch sewing options.

  • Volunteer Coordinator: Obtain volunteers for all activities supporting Booster Club. This will primarily include volunteers for sport activities (ticket takers/concessions).


Article VIII—Standing Committee/Special Committees. The President may from time to time appoint standing or other special committees as will be deemed necessary and shall provide for their plans and duties.

Article IX—Finance

Section 1. The fiscal year of the club shall be July 1to June 30.
Section 2. Budget. The CHS Booster Club’s operating budget for the fiscal year, shall be submitted for approval to the Board members at the 1st meeting of the school year.
Section 3. Finance
a) An annual audit shall be conducted betweenJuly 1and June 30 by three volunteers from the CHS Booster Club excluding outgoing board members.
b) All CHS Booster Club funds will be maintained in federally insured financial institutions, and may be withdrawn by the signatures of the Treasurer or President.
c) All funds and assets of the CHS Booster Club shall at all times be the vested property of the CHS Booster Club for the stated purpose of the CHS Booster Club. No member or group of members shall have any severable right to all or any part of such funds or assets.
d) Up to six $500 Academic Scholarships will be awarded for each academic school year. To be eligible to apply for scholarship, the senior applicant must be in good academic standing and the parent(s) must be current members of the Century Booster Club as of Dec. 15th of the academic year. Application guidelines are posted on the Century High School Booster Club link.

(April, 2013)
 
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